Privacy Policy

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Last updated: 6/23/2026

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This Privacy Policy explains how EarthCalcPro (“EarthCalcPro,” “we,” “us,” or “our”) collects, uses, and protects information when you visit our website or use our services. By using our site or submitting information to us, you agree to this Policy.

 

1. Information We Collect

 

We collect only what we need to respond to you and perform our services:

• Contact information you provide — such as your name, company, email, and phone number — when you request a quote or contact us.

• Project documents you upload or send — such as plans, specifications, surfaces, and addenda — for the purpose of preparing a takeoff or estimate.

• Site usage data automatically collected by our website host and analytics tools, such as IP address, browser type, pages visited, and similar technical data.

 

2. How We Use Your Information

 

We use the information we collect to:

• Respond to your inquiries and prepare quotes.

• Perform the takeoff, estimating, and review services you request.

• Communicate with you about your projects and our services.

• Operate, maintain, and improve our website.

• Meet legal, tax, and recordkeeping obligations.

 

We do not sell, rent, or trade your personal information or your project documents to anyone.

 

3. Project Documents and Confidentiality

 

Project documents you send us are treated as confidential and used only to perform the work you request. We do not share, sell, or distribute your documents, and we do not disclose that you are bidding a particular project. We retain project documents only as long as reasonably needed to complete and support your work and to meet our recordkeeping obligations, after which they may be deleted. A signed non-disclosure agreement is available on request.

 

4. How We Share Information

 

We share information only in limited circumstances:

• Service providers that help us operate our business — such as our website host, email, payment processor, and software tools — and only to the extent needed to provide their service to us.

• Legal requirements, where we are required by law, subpoena, or court order, or to protect our legal rights.

 

We do not authorize our service providers to use your information for their own purposes.

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5. Third-Party Tools

 

Our website is hosted on a third-party platform and may use analytics and form or file-upload tools provided by third parties. These providers process data under their own privacy and security terms. We select providers we reasonably believe handle data responsibly, but we do not control their practices.

 

6. Data Security

 

We take reasonable measures to protect the information you provide. However, no method of transmission or storage is completely secure, and we cannot guarantee absolute security. You send information to us at your own risk, and you should not transmit anything you consider too sensitive to share electronically.

 

7. Data Retention

 

We keep personal information and project documents only as long as needed for the purposes described in this Policy, including completing your work, supporting it, and meeting legal, tax, and recordkeeping requirements. We may retain limited records of completed engagements for our business records.

 

8. Cookies and Analytics

 

Our website may use cookies and similar technologies to operate the site and understand how it is used. You can usually control cookies through your browser settings. Disabling cookies may affect how the site functions.

 

9. Your Choices

 

You may request to access, correct, or delete the personal information we hold about you by contacting us at the address below. You may opt out of non-essential communications at any time. We will respond to reasonable requests consistent with applicable law and our recordkeeping obligations.

 

10. Children’s Privacy

 

Our website and services are intended for businesses and are not directed to children under 13. We do not knowingly collect personal information from children.

 

11. Changes to This Policy

 

We may update this Policy from time to time. The current version will be posted on our website with the “Last updated” date above, and your continued use of the site constitutes acceptance of the updated Policy.

 

12. Contact

 

EarthCalcPro
info@EarthCalcPro.com
 

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